Change order recovery
Stop doing work
you never
get paid for
ExtraWork captures additional work from the field, creates approval-ready change orders and makes sure every completed extra reaches an invoice.
Where the money goes
Every contractor has
the same leak
It is never one big failure. It is six small, reasonable steps, and by the end the work is built, the money is gone, and nobody did anything wrong.
01
The customer asks for it, standing on site
02
The crew does the work that afternoon
03
Photos land in somebody's text thread
04
The office never hears it happened
05
The change order goes in late, and gets rejected
06
Nobody invoices it
Tens or hundreds of thousands of dollars a year, in work your crews already completed. Not disputed. Not written off. Just never asked for.
01 — In the field
Capture extras
from the field
Workers document extra work using photos, voice notes and customer signatures — standing in front of the work, while the customer is still there to agree it happened.
Thirty seconds on a phone, in gloves, in the rain. If it takes longer than that, it will not get done, and you already know it.
New extra
Grid line C — extra footing depth
“Owner rep asked us to go another two feet on the footing — hit soft clay. Nothing on the drawings. Crew of four, most of the morning.”
Change order draft
CO-014
- Project
- Halstead Distribution Centre
- Requested by
- D. Whitfield, owner rep
- Date of work
- Mar 14
- Captured by
- R. Aliyev, foreman
Soft clay encountered at grid line C. Owner’s representative directed the crew to excavate an additional two feet and pour to competent bearing. Work is outside the contract scope and was performed on verbal direction.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Additional excavation — 2 ft depth | 18 CY | $42 | $756 |
| Labour — crew of 4 | 14 hr | $96 | $1,344 |
| Concrete — additional pour | 6 CY | $185 | $1,110 |
| Equipment — excavator | 4 hr | $140 | $560 |
02 — In the office
Create change
orders automatically
Turn unstructured field information into a complete, professional change-order draft — scope, quantities, labour, equipment and the reason the work was needed.
Your project manager prices it and sends it. Nobody retypes a voice note into a template at nine at night.
03 — On the books
Track every dollar
to payment
See what’s awaiting approval, ready to invoice, or at risk of being forgotten — by project, by branch, by crew.
- Awaiting approvalSent to the customer. The clock is running.
- InvoicedApproved, invoiced, and in your revenue.
- At riskSitting long enough that you are about to eat it.
Recovered this quarter
$18,695
At risk
$28,900
CO-014
Halstead DC
Awaiting approval$4,335CO-013
Rowan Street
Invoiced$12,480CO-011
Pier 9 Fitout
At risk$28,900CO-010
Halstead DC
Invoiced$6,215CO-008
Marchmont Hall
Awaiting approval$19,750
How it works
Six steps, from
the dirt to the bank
An extra starts as something somebody said out loud. This is every hand it passes through before it becomes money you actually collected.
- 01
A worker captures it on the spot
Photos and a voice note, taken while standing in front of the work. Thirty seconds, before it becomes a memory nobody can price.
- 02
A change-order draft writes itself
The photos and the voice note become a complete, professional change-order draft — scope, materials, labour, and the reason it was needed.
- 03
The project manager prices it
The PM reviews the draft, corrects the costs, adds markup and sends it. No retyping, no chasing the crew for what happened.
- 04
The customer approves and signs
The customer sees the photographs of the work they asked for, next to the cost. Approval and signature happen while the work is still fresh.
- 05
Accounting sees what to invoice
Every approved extra lands in front of the people who bill, with the documentation attached. Nothing waits for someone to remember.
- 06
Management tracks what came back
Recovered revenue, by project, by branch, by crew — and what is still sitting unapproved with the clock running.
Before you talk to us
Find out what the
leak is costing you
Three sliders, your own assumptions, and a number. We don’t hide it behind a form, and we don’t make up the rates — you set those yourself.
From the field
The people who
stopped eating extras
Foremen, project managers, controllers and owners — the whole chain an extra has to survive.
Your job costs stay yours
Encrypted in transit and at rest, SSO and directory sync on enterprise plans, and a straight answer about what we do and don’t hold.
The work is already
done. Go get paid
for it.
We’ll walk your team through how an extra travels from a foreman’s phone to an invoice — using one of your own jobs as the example.